Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.
Dana Gardner: Hi, this is Dana Gardner, Principal Analyst at Interarbor Solutions, and you’re listening to BriefingsDirect.
Today, we present a sponsored podcast discussion on how small-to-medium sized business (SMB) Seven Corners, a travel insurance provider in Indiana, has created and implemented an agile and revenue-generating approach to cloud services.
We'll see how Seven Corners went beyond the typical efficiency and cost conservation benefits of cloud to build innovative business services that generate whole new revenue streams. Stay with us to learn more about how a VMware-enabled cloud infrastructure allowed Seven Corners to rapidly reengineer its IT capabilities and spawn a new vision for its agility and future growth. [Disclosure: VMware is a sponsor of BriefingsDirect podcasts.]
Here to share their story on an SMB's journey to cloud-based business development is George Reed, CIO of Seven Corners Inc., based in Carmel, Indiana. Welcome to BriefingsDirect, George.
George Reed: Thanks, Dana, glad to be here.
Gardner: When you began this journey to transform how Seven Corners does IT, did you have a guiding principle or vision? Was there a stake in the ground that you could steer toward?
Reed: I did. I was brought in specifically to be an innovative change agent to take them from where they were to where they wanted to get as a business. They just weren’t there at the time. My vision was to come in, stop the bleeding, pick off the low hanging fruit to step up to the next level, and then build a strategic road map that would not only meet -- but exceed -- the needs of the business, and reach out 5-10 years beyond.
Gardner: How long ago did you join Seven Corners?
Reed: I joined Seven Corners in June of 2010.
Gardner: So a fairly short amount of time.
Reed: Correct, but you're going to find, as we have this discussion, that a lot of things have occurred in a remarkably short amount of time.
Gardner: Is there anything specifically about an SMB that you think enabled such agility? I know it’s very difficult in large companies to make such a change in short order. Do you have a certain advantage being smaller?
Authority to move
Reed: You do. If you're in a privately held SMB, your goal is to identify a problem or an opportunity, categorize what it would cost to resolve it or achieve it, and show the return on investment (ROI). If you communicate that in a passionate, effective way with the ownership and the executive group, you come out of the room with authority to move forward. That’s exactly what I did.
Gardner: Before we learn more about that approach and process, perhaps you could explain for our listener’s benefit what Seven Corners is, how large you are, what you do, and just describe what you are doing as a business.
Reed: Seven Corners started in 1993 as Specialty Risk International, and as we began to grow around the globe with customers in every time zone there is, the company changed its name to Seven Corners.
It started out providing specialty travel insurance, trip cancellation insurance, then began providing third-party administrator, general insurance services, and emergency assistance services around the globe. We have about 800 programs in five major product lines to span hundreds of thousands of members.
The company itself is about 170-175 people. We've been enjoying double-digit growth every year. As a matter of fact, I believe that at the end of February they hit the double-digit growth goal for 2012. So we're going to exceed that as the year goes on. You are going to see the technology has driven some of that growth.
Gardner: Who do you consider your primary customers? Is it travel agencies, or do you go direct to the travelers themselves, or a mixture?
Reed: About 50 percent of the business is online. You go to the website to fill out a form to figure out what you need. You buy it right then and there, collect your virtual ID card, and you're on your way.
We have customers that are high-tech companies who are sending their people all over the world. They'll buy, at the corporate level, trip cancellation, trip assistance, and trip major medical insurance.
Then, there are universities and other affinity groups. They have students traveling abroad. We have companies sending people to work in the United States. Then, we are doing benefit management and travel assistance for numerous government agencies, US Department of State, Bureau of Prisons, AmeriCorps, and the Peace Corps as well.
Gardner: And on one side of your business equation, of course, you have these consumers and customers, but you also must have quite a variety of partners, other insurance carriers, for example, medical insurance providers, and so forth. So you need to match and broker services among and between all these?
Reed: Correct. We have multiple carriers and do some of the advances around Seven Corners. We’ve got about four more carriers starting to move business our way. So you have to meet all of their needs, reporting needs, timeliness of service, and support their customers. At the same time, we've got all the individuals and groups that we're doing business with and we are doing it across five different revenue-producing lines of business.
Gardner: Let's move back to what it is that you've done, maybe at a high level, an architecture level. As you had that vision about what you needed, and as you gathered requirements in order to satisfy these business needs, what did you look for and what did you start to put in place?
Reed: The first thing I did is assess what was going on in the server room. On my first day, walking in there and looking around, I saw a bunch of oversized Dell desktops that were buffed up to be servers. There were about 140 of those in there.
I was thinking, "This is 2000-2003 technology. I'm here in 2010. This isn't going to work." It was an archaic system that was headed to failure, and that was one of the reasons they knew they had to change. They could no longer sustain either the applications or the hardware itself.
What I wanted to do was put in an infrastructure that would completely replace what was there. The company had grown to the point where there was so much transactional volume, so many thousands of people hitting the member portals. The cloud started to speak to me. I needed to be serving member portals out on a private cloud. I needed to be reaching out to the 15,000 medical providers around the world that we're talking with to get their claims without them sending paper or emails.
I looked at an integrating partner locally in the Midwest. It's called Netech. I said, "Here is my problem. I know that within four months my major servers that are backing up or providing our insurance applications are going to fail. You can't even get parts on eBay for them anymore. I need you to come back to me in a week with a recommendation on how you understand my problem, what you recommend I do about it, and what it's going to cost, wheels-on, out the door."
Gardner: Just to be clear, did you have a certain level of virtualization already in place at this point?
Reed: No, there was nothing virtual in the building. It was all physical. Netech went away and came back a week later, after looking at the needs and asking a ton of questions, as any good partner would do. They said, "Here's what we think you need to do. You need something that's expandable easily for your compute side. We recommend Cisco UCS. Here is a plan for that.
"You need storage that can provide secure multitenancy, because you've got a lot of different carriers that don't want their information shared. They want to know that it's very secured. We recommend NetApp’s FlexPod solution for that.
"And for your virtualization, hub and going to the cloud, we're seeing the best results with VMware's product."
Then, we started with VMware Enterprise, and when it became available, upgraded to vSphere 5.0.
Up and running
They came in with a price, so I knew exactly what it would cost to implement, and they said, they could do it in three months. I went to the owners and said, "You're losing $100,000 revenue a month because of this situation in your server room. You'll pay for this entire project in six months." They said, "Well, get it done." And so we launched. In about two and a half months we were up and running. Our partnership with Netech has had a dramatic impact on speed-to-production for each phase of our virtualization.
Gardner: When you looked at creating a private-cloud fabric to support your application, were these including your internal back-office types of apps? Did you have ERP and communications infrastructure and apps that you needed to support? Clearly, you talked about portals and being able to create Web services and integrate across the business processes, all the above. Did you want to put everything in this cloud or did you segment?
Reed: I wanted to get off the old analog phone system that was there and go to a Cisco Unified Communications Manager, which is a perfect thing to drop into a virtual environment. I wanted to get everybody on the voice-over-IP (VOIP) phones. I wanted to get my call center truly managing 24×7×365, no matter where they were sitting.
I wanted to get users, both customer users, partner users and then the people from Seven Corners to get to where it didn't matter what they were connecting to the Internet with. They could connect to my system and see their data and it would never leave my server, which is one of the beauties of a private cloud, because the data never leaves a secure environment.
Gardner: Did you get a vision to bring all of your apps into this or did you want to segment, sort of was this a crawl-walk-run approach to bringing your apps into this cloud or was this more of a transformation, even shock therapy, to kind of do it all at once to get it done?
Reed: The server virtualization was a shock therapy, because the infrastructure was very outdated, and any piece of it failing is a failure. It doesn’t matter which one it was.
So we took a 144 servers virtual and took all the storage into the NetApp controller, achieving an immediate 50 percent de-duplication rate. And the efficiency in spinning up servers for a development group to support them, was such that we were cutting a ton of manpower that was required to spin those up. Instead of 4-5 days to set up a server for them to work on a new application, it's now 4-5 minutes.
Gardner: So you were fairly smart in thinking, "I’ve got to find success stories and implement those and that's going to then feed the goodwill and the investment to move across the board."
Reed: Exactly. In the first three days here, inside IT and out in the business, I said, "I need a list by Friday, please, of the top five things we need to keep doing, stop doing, or start doing."
I got great input and then I picked the pain points. That's what I call the low-hanging fruit. We knocked those out the first month, just general technology support. That got everybody thinking, "Hey, IT can deliver." Originally they had a nickname for the department --"The Island of Dr. No." ... No, we can't do this, no, we can't do that.
We said, "Let's find a way to say, "Yes," or at least offer a different solution." When we killed some of those early problems, we ended up getting champions out of opposition. It became very easy to get the company to do business differently, and to put up with the testing, user acceptance process, and training to use different technology services.
Gardner: Sometimes, I hear that culture will trump strategy. It sounds as if in your organization -- maybe because you're an SMB and you can get the full buy-in of your leadership -- you actually were able to make culture into the strategy?
Reed: Absolutely. By changing the culture and getting the departments out there to ask, "Is this stuff you're doing going to help me with this problem?" "Well, yes it will," and then you deliver on that promise.
When you make a promise and you deliver on it, on or ahead of schedule and under budget people begin to believe, they're willing to participate and actively suggest other possible uses with technology that maybe you didn't think of. So you end up with a great technology-business relationship, which had the immediate result for the owners who were out looking to buy an insurance services application or rent one.
They said, "We're a very entrepreneurial company with so many different lines of business that there is nothing out there that would really work for us. We believe in you IT. Build us one." This year we rolled out an application called Access that is so configurable you could run any kind of insurance services through it, whether you're insuring parrots, cars, people, trucks, or whatever.
Gardner: Let's learn some more about that. One of the nice things about early successes is that you get that buy-in and the cultural adoption, but you've also set expectations for ongoing success. I suppose it's important to keep the ball rolling and to show more demonstrable benefits.
So when it came to not only repaving those cow paths, making them more efficient, cutting cost, delivering that six-month return on investment, what did you enable? What did you then move forward to to actually create new business development and therefore new revenue?
Reed: By continuing to lower IT cost, when we virtualized the desktops using VMware's View, and then VMware's Horizon which makes it device-independent, it’s easier for everybody to work. That had appreciable productivity improvements out in the departments.
At the same time, my apps development group began designing and building an application called AXIS. What this came out of was that when we went to insurance conventions, talked to carriers and asked, "What are the top 10 reasons you want to fire your third-party administrator today?"
Technology was always part of those top 10 answers. So we devised and developed an application that would eliminate those as problems. The result is that this year, since February, we have four insurance carriers that were working with either their own stuff or third-party administrator, big COBOL mainframe monsters that are just so spaghetti-coded and heavy you can never really get out of it.
They see what our tool is doing and they ask these questions. "What are the specs for me to be able to connect to it?" "Well, you have to have an Internet connection and something smarter than a coffee cup." "That’s it?" "Yeah, that’s it." "Well, what’s the price for us to implement your solution?" "None. "It’s already implemented. You just import your business."
The jaws drop around the table. "How will I be able to see my data?" "You’ll all get in and look at it." "You mean I don’t ask for a report?" "You can, but it’s easier if you just log and look at your report."
They're flocking in. The biggest challenge is keeping up with the pace of the growing business and that goes back to planning for the future. I planned a storage solution and a compute solution. I can just keep adding blades and adding trays of storage without any outage at all.
Gardner: Pay as you go?
Reed: Yes, and the neat thing is that that the process of closing transactions will run about $7 million in revenue a year. It will cost about $1.5 million to service that revenue. Not a bad profit base for an SMB. And it’s because we're going to come in at 45 percent less than their existing service provider, and we're going to provide services that are 100 times better.
Gardner: So if I understand correctly, George, you're saying that you went from being a broker of services, finding insurance carrier services, and then packaging and delivering them to end users, to now actually packaging insurance as a service. You're packaging the ability to conduct business online and packaging that, in addition, to the value-added services for insurance. Does that capture what’s happened?
Reed: It does, and providing immediate access to what any stakeholder in that insurance lifecycle needs improves the quality of the end product. It lowers the cost of the healthcare.
We're starting to get into the state Medicaid benefits management as well. We're saying, "You're spending too much." The first slide in the proposal is always, "You're spending too much on Medicaid healthcare. We're going to help you cut it down and we are going to do it right now." You get attention, when you just walk in bold as brass and say that.
With a solid, virtual, private-cloud solution, the cost of delivering technology services is just very low per member service. In insurance, there are only so many ways to improve profit. One is to grow business. We all know that. But, two is to reduce the time and price of processing a claim, reduce the time and price to implement new business and collect the premium.
We’ve built an infrastructure and now an application platform that does those things. In the old system, the time to process a claim around here was about 30 minutes going through a complex travel medical claim with tons of lines. Now it’s about 15 seconds.
Gardner: This is really fascinating. It strikes me that you’ve sort of defined the future of business. Being an early adopter of technologies that make you agile and efficient means that you're not only passing along the ability to be productive in your traditional business, but you’ve moved into an adjacency that allows you to then take away from your partners and customers the processes that they can’t do as well and embed those into the services that you provide.
When, of course, you can charge back to them at a rate that was lower for them in the first place. You can really grow your definition of being a business within your market.
Reed: That’s correct, and you can do this in any industry. There is a talk that I’ve given a couple of times at Butler University about how you can never stop being small, until you think big. You have to say, "What would it take for me to do that? Everything is on the table. What would it take?"
My boss does that to me and my direct reports as well. "What would it take for us to accomplish this thing by this time? Don’t worry about what it is. Just tell me what it would take. Let’s see, if we can’t do it." That’s the philosophy that this company was built on.
By the end of the year, we're not only going to be doing all that kind of service for carriers, but we are going to stand up an instance of AXIS to be software as a service and every small third-party administrator (TPA) in the country is going to have an opportunity to buy seats at this servicing application that is easily configurable to whatever their business rules are.
Gardner: I think what distinguishes you, or characterizes you, is being able to do this because you’ve been bold in your IT investments and adoption of modernization. Yet also as an SMB, you can be agile and fleet, get the buy-in, and make the decision.
Then, you're also in a brokering role. You're between a group of businesses, the carriers, and customers, so that you're in a hub role within your business and that gives you this opportunity. Those are some interesting takeaways, but let’s focus a little bit on the technology, George.
What’s the platform that you put in place? What are the actual VMware products that you're using? And is there a developing virtuous pattern of benefits? That is to say, is there a whole greater than the sum of the parts at some point in this?
Reed: There definitely is. We're running on vSphere 5.0 and have put in a vCenter Configuration Manager and Operations Manager. We're doing our virtual desktops using the power of ThinApp and VMware Horizon.
Of course, we're a beta user for VMware View. We were just doing a pilot project on that, but the speed was so much better than their actual desktops that the whole company said. "To heck with the pilot. Roll it out." So we ended up rolling it out fairly quickly and aggressively.
Then to make the cloud come to being we got the vCloud Director and vShield in. We're doing a lot of business with the government, and with government agencies we have to be Federal Information Security Management Act (FISMA) compliant which makes HIPAA compliance look kind of easy.
We’ve got SAS 70 compliance we have to do. By putting in these kinds of technology platforms, we configure it from day one and we're compliant with all the controls that are supposed to be in place.
The other technology that the VMware is living on is the Cisco UCS, and it’s all being stored on NetApp FlexPod with data replication. In a few months, it will be live mirror for both compute and the data.
Gardner: How about disaster recovery (DR)? Have you been able to develop some more automated approaches to that as a result of this cloud activity? Is there a sense of reduced risk which, of course, for insurance broker and services provider would be very important?
Reed: Absolutely. It's the first question I get asked every time a due diligence comes in. This year, I’ve had to get pretty good at due diligences from carriers and big healthcare networks. That’s another area we’ve started branching and taking over.
Site Recovery Manager (SRM) is your friend, because it makes it so easy to say, "We went down at the Carmel location. Well, we’ve got a live mirror and duplicate compute sitting down at the lifeline. Pull that SRM, direct production to there, rebuild the Carmel site and then SRM will turn it back on in no time at all."
The most time down we could possibly have right now is about a minute-and-a-half, and it’s going to be down to seconds, once the live mirror is there.
Gardner: So these folks come to you and say, "You're showing us a price and performance level that you can do these services better than we can." But it also sounds like you can be compliant, face all the various regulations, and develop a sense of no risk.
Reed: Correct. I designed the approach based on the things that always made me raise my eyebrow and say, "Yeah, cloud computing." We looked at a lot of the huge cloud service providers. If you read the fine print of the licensing agreements, they don’t actually take full responsibility for the security of their infrastructure and/or your data.
Some of them don’t even agree that they have to give your data back if you stop working with them. That makes big companies that aren’t tech savvy really leery. "Do I really want all of my patients or all of my insured information sitting out there?" We also see things about information breaches everyday in the news.
That’s why I went after something that I could put in the US Department of Defense facility and not have a problem. I know there's no chance that I'm going to have a challenge, a data breach, or a data loss. That is the first question on every due diligence questionnaire, data recovery and continuity of operations.
Gardner: Now, you’ve mentioned the use of View, is that the View 5, the latest version?
Reed: It is. It is.
Gardner: What percentage of your desktops, your users are virtualized on a full desktop experience?
Reed: We’ve got 99.9 percent. We have one user, a remote user out in Arizona, and we just haven’t gotten to her yet, but we’re just about to lose her desktop.
Gardner: And how does that now set you up for perhaps moving toward the use of mobile devices? Clearly, you've got some of those interface issues resolved by going fully virtual. Is there a path to allowing choice, even bring your own device (BYOD) types of choice by your users going to new classes of devices?
Reed: We’re working on the BYOD program now. A lot of the department heads have been issued devices through our secure wireless in the building. A couple of them have iPads and a couple of them have Android OSes. Several of us with the new Cisco phone systems have the Cisco tablet that's your actual VoIP phone station and your thin client.
To get ready to go to a meeting, I get off the phone, pull the tablet out of the docking station, and into the meeting. I have my desktop right there. I've never logged off. When I need to go home for the night, I take it home, and log in through my wireless. I have my Voice over IP handset, and I'm calling from my desk phone from anywhere in the world.
So we're already doing what I would call a pilot program to prove it out to everybody and get them used to it. Right now, our sales guys love the fact that they just pull that thing out of the docking station and go off to show a client what our software and services really are.
Gardner: It really shows how the technology enables the business and then the business agility enables the business development. It becomes quite an impressive adoption pattern that's really going to a virtuous adoption pattern, I suppose.
Reed: The key is that with the BYOD setup, we put a Cisco IronPort secure wireless in the building. Once you’re in our network, that's very secured and controlled. Then, we tell anybody who brings in their own device, "Here’s what you have to do. These are the steps and encryption levels that you have to do to use your own device on our system."
People in the pilot program are going through that and their device is being signed off on. It comes all the way up to my desk to approve it at this point. I'm sure that down the road, it’ll be just the company security officer signing off on it.
But those people are now connecting from wherever with their own device and they have a responsibility to support the device. If their device goes down, they can still log in to their virtual desktop from anywhere through View 5.
Gardner: We all know how empowering it is when you can have it your way, remain within compliance and security parameters, and also delivering on the business processes and requirements that your company sets out for you. It’s a really nice combination.
Reed: For people with smartphones and tablets, when they’re connecting through VMware Horizon, they get other benefits. If you have to get a new phone, all you do is let Seven Corners know.
Virtual ID cards
They withdraw Horizon and everything attendant to it from the smart device remotely without impacting anything else on it. You take your smartphone down to Verizon, get a new phone, have the stuff that belongs to you transferred over to the new phone come, and that will reinstall.
We're going to be writing Android and iPad applications for our AXIS solution, which will then mean is a traveler doing a backpack tour on the Great Wall of China falls off, breaks his leg, and gets carried off to the medical provider that’s in our network -- after he calls our 24×7 assistance center -- we’ll use virtual ID cards that could be scanned by the tablet computers.
We're going to send those out to every one of our providers, and they can confirm eligibility right there, give the treatment, submit the claim, watch it auto-adjudicate in our system, and see the payment launched. This makes providers want to work with us, because they know that they are going to get paid and they watch it happen.
Gardner: That's a really impressive story, George, and you've been able to do this in just a couple of years. It’s really astonishing. Before we close out, could you provide some advice to other SMBs that have heard your story and can see the light bulbs for their own benefits going off in their heads? Do you have any advice in hindsight from your experience that you would share with them in terms of getting started?
Reed: The key is that you can’t get to where you’re going if you don’t set the vision of what you want to be able to do. To do that, you have to assess where you’re at and what the problems are.
Phase your solutions that you’re going to recommend to solve big problems early and get buy-in. And when you’ve got executive buy-in, you have department heads and users buying in, it’s easy to get a lot of stuff done very quickly, because people aren’t resisting the change.
Gardner: We’ve been talking about how travel insurance provider Seven Corners has created and implemented an agile and revenue-generating approach to cloud services. We’ve seen how as an SMB, Seven Corners has used a VMware-centric infrastructure to rapidly reengineer its IT capabilities and build innovative business services that are generating whole new revenues.
So thanks to our guest, George Reed, CIO of Seven Corners. Thanks so much, George.
Reed: Thanks for having me on.
Gardner: This is Dana Gardner, Principal Analyst at Interarbor Solutions. Thanks to you also, our audience, for joining, and come back next time.
Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware
Transcript of a sponsored BriefingsDirect podcast on the benefits achieved from a private cloud infrastructure, and how that makes makes IT into a new revenue center for the business.
Copyright Interarbor Solutions, LLC, 2005-2012. All rights reserved.
You may also be interested in:
- Case Study: Strategic Approach to Disaster Recovery and Data Lifecycle Management Pays Off for Australia's SAI Global
- Virtualization Simplifies Disaster Recovery for Insurance Broker Myron Steves While Delivering Efficiency and Agility Gains Too
- SAP Runs VMware to Provision Virtual Machines to Support Complex Training Courses
- Case Study: How SEGA Europe Uses VMware to Standardize Cloud Environment for Globally Distributed Game Development
- Germany's Largest Travel Agency Starts a Virtual Journey to Get Branch Office IT Under Control
- Virtualized Desktops Spur Use of 'Bring You Own Device' in Schools, Allowing Always-On Access to Education Resources